The session chair’s role
Thank you for agreeing to being a session chair, this role is vital to the smooth running of the conference.
The duties of the session chair include the following:
1. You are responsible for the session that you have been allocated in the programme, if you are unable or unwilling to take on the role of the chair then it is your responsibility to find someone else to take your place.
2. Show up to the session 5-10 minutes before the session begins. Identify the paper presenters in advance, and introduce yourself. Remind each presenter of the time limits that apply, and describe the method you will use to alert them of time limits during the actual presentation.
3. At the start of the session, introduce yourself to the audience and offer a brief overview and how the papers relate to each other.
4. Next, introduce the speakers with brief comments regarding their affiliation and/or background of each presenter.
5. Prior to each presentation, announce the paper’s title, author’/s’ names and their affiliations. Identify the individual who will be speaking if it is someone other than the first author.
6. During the presentations enforce time limits strictly to ensure that no one author or member of the audience monopolises the session. Paper presentations have been allocated 20 minutes inclusive of question time.
7. Once presentations are complete, the remainder of the time can be used for informal discussion with the audience and session participants. It is your job to field questions from the audience.
8. Conduct the session as informally and supportively as possible and encourage as might audience participation as possible.